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Clearinghouse Reporting – Pre-Employment Full Query

End-to-end compliance support

Clearinghouse Reporting – Pre-Employment Full Query

Clearinghouse – Pre-Employment Full Queries is a managed service where we run
required FMCSA Clearinghouse pre-employment full queries on your CDL drivers and
provide you with documented results for your compliance files.

Ideal for employers who want a fast, accurate, and fully compliant way to screen
new or rehired CDL drivers before placing them in safety-sensitive functions.

Clearinghouse Reporting – Pre-Employment Full Query

Clearinghouse – Pre-Employment Full Queries is a managed service where we run
required FMCSA Clearinghouse pre-employment full queries on your CDL drivers and
provide you with documented results for your compliance files.

Ideal for employers who want a fast, accurate, and fully compliant way to screen
new or rehired CDL drivers before placing them in safety-sensitive functions.

Clearinghouse – Pre-Employment Full Queries

Complete pre-employment FMCSA Clearinghouse full query service for CDL drivers,
including driver consent, query submission, results review, and documentation for your files.

  • We submit pre-employment full queries in the FMCSA Clearinghouse
  • We verify driver consent status and assist with invitations
  • We provide documentation of query results for your records
  • Supports full compliance with FMCSA hiring requirements

  • Full Query Service

    We handle the full query process from start to finish for each CDL driver.

  • Compliance Focused

    Designed to meet pre-employment Clearinghouse requirements under 49 CFR Part 382.

  • File Ready Reports

    You receive proof of completed queries that can be kept in your driver qualification files.

Service Overview.

Before a CDL driver can perform safety-sensitive functions for a new employer, federal
regulations require the employer to conduct a pre-employment full query in the FMCSA
Drug & Alcohol Clearinghouse. Many carriers are unsure how to request consent, run queries, or
interpret results.

This service takes care of the entire pre-employment query process for you. You provide basic
driver information, and we manage the Clearinghouse full query so you can make a hiring decision
with clear, documented results.

What’s
Included

  • Pre-employment full query submission in the FMCSA Clearinghouse
  • Assistance with driver consent and invitations (if needed)
  • Status tracking until the query is completed
  • Notification to you when the query result is available
  • Summary of the query outcome for each driver
  • Documentation formatted for your driver qualification files
  • Email support for basic Clearinghouse questions

How the
Service Works

1. Provide Driver Details

  • You send us the driver’s basic details (name, CDL number, state, etc.).
  • We verify that your employer Clearinghouse account is active.

2. Consent & Query Submission

  • We ensure the driver provides Clearinghouse consent (electronically in their account).
  • We submit the full query once consent is in place.

3. Results & Documentation

  • We monitor the query status and check for any violations or restrictions.
  • We send you confirmation and documentation for your records.

Step-by-Step Process

  • Purchase the number of pre-employment full queries you need.
  • Submit driver details through our secure intake form or portal.
  • We request/confirm driver consent in the Clearinghouse.
  • We run the full query in the FMCSA Clearinghouse.
  • We notify you when the results are posted.
  • You review and store the results in your driver qualification file.

Regulatory
Compliance.

This service supports compliance with:

  • FMCSA Drug & Alcohol Clearinghouse regulations (49 CFR Part 382)
  • Pre-employment full query requirements for CDL drivers
  • Recordkeeping expectations for hiring and qualification files

Employers remain responsible for final hiring decisions and maintaining complete driver files.

Who Should Purchase This Service?

  • Motor carriers hiring new CDL drivers
  • Employers rehiring former CDL drivers
  • Owner-operators contracting with new carriers
  • Safety & compliance managers needing documented queries
  • Companies wanting to outsource Clearinghouse query tasks

Frequently
Asked Questions.

Yes. Employers must run a full query in the FMCSA Clearinghouse before allowing a CDL driver to
perform safety-sensitive functions for the first time.

No. This service covers pre-employment full queries only. Annual limited query
Services can be purchased separately.

Yes. Employers must have an active Clearinghouse account. We operate within or alongside your
existing employer/TPA setup.

Employers are responsible for purchasing query plans directly in their Clearinghouse account.
Our service covers the management and processing of the queries.

Yes. We provide documentation that a pre-employment full query was completed and its outcome,
suitable for your compliance files.

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